CEO: Why Full Stack Space Management Software Is the Future of Coworking

Throughout my extensive career in tech—spanning roles at Hewlett-Packard, Trace, and high-growth SaaS startups—one key observation stands out: software providers must eventually deliver a truly comprehensive ‘Full Stack’ solution to meet the evolving needs of their industry.

This solution should incorporate several related products designed to address the myriad needs of an industry—in our particular case, the Coworking/Flex Office sector.

The space management software market is no different. Deskworks offers a robust, and if I may say the best, product to assist space operators with day-to-day tasks. This includes managing billing, reservation bookings, reporting, and more—granting operators the tools necessary for making informed business decisions.

The Path Forward

As we look to the next phase in our evolution, it’s apparent that Space Management Software providers must expand their offerings. We need to include consumer/member experience apps, door access systems, virtual memberships, mail solutions, IT infrastructure, and in-house payment processing.

In essence, we aim for one-stop shopping all from a single vendor at a reasonable price.

And I’m proud to say that Deskworks has an ambitious, albeit achievable, development roadmap designed to meet the growing demands of our market—one that we couldn’t have confidently presented just a couple years ago.

Let’s Dive Deeper

1. Comprehensive Billing and Invoicing

Streamlining financial processes is vital. Key components include:

• Automated Invoicing: Automatically generating and sending invoices for memberships and additional services.
• Financial Reporting: Providing insights into revenue streams and overall financial health.

2. Reliable Payment Processing

Online transactions must be fast, secure, and transparent, eliminating the back-and-forth of payment issues. Reconciling should be simple.

3. Robust Booking and Scheduling System

Efficient booking and scheduling are the foundation of a productive coworking space, enabling seamless member experiences. Features should include:

• Real-time Availability: Allowing members to view up-to-date availability of desks and meeting rooms.
• Easy Reservations: Providing a quick and seamless booking experience through a user-friendly interface.
• Automated Notifications: Ensuring members receive timely confirmations and reminders about their bookings.

4. Integrated Membership Management

Efficiently managing, and communicating with your members is crucial; individually, as a specific type, or as an entire group. This means:

• Profile Management: Enabling members to update their profiles and subscription details easily.
• Access Levels: Establishing tiered access to maximize the benefits for each membership type.
• Community Building Tools: Empowering networking and community engagement among members through targeted features.

5. Advanced Access Control

Security cannot be overlooked. Features to implement include:

• Digital Keys and Access Cards: Allowing members secure entry using modern technology.
• Visitor Management: Ensuring effective tracking and management of visitor access.

6. Insightful Analytics and Reporting

Data-driven decision-making is increasingly essential. This means:

• Utilization Reports: Monitoring space usage for optimization.
• Financial Analytics: Keeping a close eye on the metrics that matter most.
• Member Engagement Metrics: Understanding how members interact with the space and resources.

7. Facility and Maintenance Management

Keeping the physical space in optimal condition should be a priority:

• Maintenance Tracking: Effectively logging and managing maintenance requests.
• Inventory Management: Staying on top of supplies, furniture, and essential assets.

8. Seamless Integrations

Enhancing capabilities through connections with external services:

• CRM and Marketing Tools: Pulling in tools like Hubspot or Mailchimp for advanced customer relationship management.
• Calendar and Communication Apps: Syncing with Google Calendar, or Microsoft Outlook.

9. User-Friendly Interface

Lastly, all these powerful features need to be wrapped in an intuitive design that is easy for both administrators and members to navigate, maximizing usability and satisfaction.

In Conclusion

What may seem like a catchphrase today—’Full Stack Space Management’—will soon become an essential standard for coworking spaces aiming to thrive in an increasingly competitive market. Together, let’s keep pushing the boundaries of innovation in the coworking space management industry. By integrating comprehensive software solutions, we not only streamline operations but also create vibrant, welcoming environments where members thrive. After all, our goal is to make coworking spaces the best place to escape the isolation of home offices and enjoy the camaraderie of professional productivity—where the coffee flows freely, the Wi-Fi is strong, and every day can feel a little like an adventure.

Let’s lead the charge into a future where technology and community intersect seamlessly, making coworking not just a trend, but a thriving way of working. Let’s embark on this journey together to redefine the coworking experience—where technology and community come together seamlessly.